Administration Coordinator at Action Against Hunger (NGO Job)

Administration Coordinator Job Vacancies at Action Against Hunger International Humanitarian Organization
Location: Nigeria – Abuja
Job Objectives:
Objective 1: Mission’s Finance department is properly set-up and coordinated (with the temporary support of Finance & HR Coordinator)
Activities :

• To set up and ensure proper financial management, in liaison with the Managing HQ and CD:

• Collaborate intensively with all staff to ensure the most effective management of contracts

• Collaborate intensively with all staff to efficiently forecast the budgetary needs of the mission

• Producing monthly accounts using the accountancy program SAGA and methodology of AAH/USA

• Controlling the expenses of the mission and strictly manage the funds of the mission’s donor contracts

• Provision of updates on rate of expenditure of budgets

• Controlling bank transfers, money withdrawal, ‘in country’ cash management, currency exchanges, etc

• Security of the money in the premises and during transfers into and within the country ensuring that a minimum of cash remains in the bases and the mission in general

• Coordinate with all staff to establish budgets (and budget amendments if necessary) for new proposals thereby requiring superior knowledge of donor policy and guidelines

• Producing quarterly and final financial reports for donors (and follow-up of Structure budget as necessary)

• Ensuring the correct filing of invoices of the mission’s accounts

• Preparation of reports / information for Auditors (when necessary) and conduct internal audits of the mission itself

• Communicate all expatriate advances to Headquarters and ensure that they have been properly encoded in the accountancy

• Follow the mission’s payables and receivables to certify that the organization remains up-to-date

• Create and implement a mission financial plan
• To set up and ensure proper administrative management, in liaison with PM / Field Co / Tech Co / CD

• Ensure adherence to the administrative and financial conditions of the Donor contracts

• Remain up-to-date with any changes in donor requirements and to be the reference point for donor questions for the mission

• Maintain relations (regarding administrative issues) with other NGOs / international organizations in country

• Negotiation, drafting / checking, and signature, of contracts for renting / purchases / services

• Contract management for all ongoing contracts

• Registration of Organization – ensure adherence to ongoing requirements and procedures

Qualifications:
Education / Specific Degrees / Special Skills :

• Strong financial background (accountancy or financial management). Ability to analyze budgets and make financial forecasts.
• Staff management experience and strong HR Management skills
• Rigorous organizational (definition of priorities, delegation, training)
• Good computer skills (Word, Excel, Accountancy packages, and system management)
• Initiative and flexibility – and wider vision of further impact of the administrative issues
• Ability to adapt, multitask and deal with stressful situations
• Team player and good communication skills

Humanitarian field experience requested: YES
How to apply
Click here for more details and How to Apply
Reference Code: RW_8ELK57-23
Closing date: 17 Mar 2011